Jobs

DALHART CHAMBER OF COMMERCE

Position: Operations Coordinator

Supervisor: Executive Director

Status/Classification: Full-time, Exempt

Critical Functions

1. Daily:

   1. Manage membership database

   2. Respond to customer calls, messages, marketing and computer questions/problems.

   3. Conduct all banking and accounting functions

   4. Track and respond to marketing requests and information requests

   5. Electronic sign management

   6. Check Mail & Deposit funds into bank

   7. Greet and assist customers & visitors

   8. Office upkeep including organizing & ordering all inventory materials needed for jobs

   9. Assist with creating marketing content (Flyers, social media etc.)

   10. Assisting president as needed

2. Monthly:

   1. Membership billing and related communications

   2. Identify and report trends in membership database to Director and Board

   3. Accounts Payable and Accounts Receivable

   4. Filing all paperwork related to all accounts payable & receivable

   5. Accounting for XIT and La Rita Theatre Ticket sells

   6. Reconcile bank statements and resolve banking and financial issues

   7. Prepare Reports for Economic Development Council

   8. Attend Monthly Board meetings and record minutes

   9. Develop Monthly Consent Agenda

   10. Membership sales

   11. Update member group information: Dalhart Dollars, New Neighbors & Membership levels

3. Quarterly:

   1. File TEC Reports

   2. File 941 Reports

   3. Assist Director with New Neighbor Socials

   4. Develop and submit tourism and Texas Event Reports

1. Annual:

   1. Complete and file 941 Reports

   2. Complete and mail 1099

   3. Complete and report sales tax

   4. Complete and mail W-2 and W-3

   5. Assist with Annual Banquets and fund-raising events

   6. Complete annual banking requirements and new signature cards

   7. Prepare Board Member Orientation

   8. T-shirt sales for XIT Rodeo and Reunion